Category Outlook

Quick and Easy Tricks to Using Outlook Calendar, Tasks, & Inbox

May 28, 2014 Outlook  No comments

With the over 150 billion emails that are sent and received each day, you need an effective way to manage your emails as well as your meetings and other engagements. Microsoft makes this easy by having your inbox, calendar, and tasks all in one. Here are some tips to help manage your time and inbox.

Meeting Tracking

When you plan a big meeting, you have so many different materials, so having to create an attendee list can be extra, time-consuming work. Instead of recreating that yourself, let Outlook create that for you. If you are the meeting organizer, go to the “Meeting” tab and in the “Show” group, click on the “Tracking” button. From the drop-down options, select “Copy Status to Clipboard.” You can then paste it to a Word document, composed email, or Excel spreadsheet...

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Outlook Calendar Easy Tips to Keep You Organized

October 16, 2013 Outlook  No comments

Outlook calendars have multiple tools available to help you plan and organize. Here are some Outlook Calendar tips and tricks you can begin using today.

Understanding the Lingo:

  • Appointments: Personal engagements that are used only by you
  • Events: All day appointments
  • Meetings/Invited Events: Others are invited

Reoccurring Appointments, Meetings or Events:

The reoccurring meetings or events function is a great way to keep track of events or meeting that occur yearly, monthly, bi-weekly, weekly, or daily. To make an appointment, meeting, or event reoccurring, simply add the appointment into your calendar like you normally would, then click the “Reoccurring” icon on the tool bar. You will be prompted to set the start and end time, the duration, and the reoccurrence pattern (how often)...

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Outlook Time Saving Tips to Make Your Emails Pop

October 11, 2013 Outlook  No comments

With all of the emails you get every day, you need to keep yourself and your inbox organized. Luckily, Outlook’s built-in tools make it easy. Check out these Outlook time saving tips to help you use your email for all its worth.

Quick Parts

With Quick Parts, you can save time by creating reusable content only once. Similar to Gmail’s “Canned Responses,” it allows you to store email messages that you send often, so that you don’t have to retype the same thing each time you want to send that email. To create a Quick Part, type what you want included, then highlight it. From there, go to the “Insert” tab and click on the “Quick Parts” button and choose “Save Selection to the Quick Part Gallery...

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How to Reply with Meeting in Outlook 2010

November 27, 2012 Outlook  No comments

Outlook 2010 Tutorial – Learn Reply with Meeting Function

Within an email, you have the option to “Reply with Meeting” in order to schedule a follow-up get-together that pertains to the email. Let’s see how it works! If you have any questions, as always, feel free to email us at questions@pbttinfo.com.
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Organize By Color Using Outlook 2007

October 1, 2012 Outlook  No comments

When you’re getting tens or even hundreds of emails per day, sometimes it’s hard to catch the most important ones. In order to be able to easily see emails from important sources, one method is to use color – colored text will catch your eye and safeguard against missing those crucial messages. If you have any questions, as always, feel free to email us at questions@pbttinfo.com.

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