Google Docs Tips and Tricks: A Quick Guide to Get Started

November 13, 2013 Google Docs  No comments

Google’s suite of apps offers a variety of ways for you to create and share information. One of the most used and most beneficial tool that Google offers is their Google Docs. Similar to Word, Google docs allows you to create original text documents. Unlike Word, Google allows you to save your docs online so you can access them from anywhere. Another benefit of Google Docs is that you can share the information with anyone online. The following Google docs tips and tricks are designed to help you begin creating and sharing Google docs today.

Types of Google Docs:

  • Document:
  • Presentation
  • Spreadsheet
  • Form
  • Drawing

Share a Document with Others:

One of the most useful features of Google Docs is that it allows you to share and collaborate with others. People with access to the document are able to edit the same file simultaneously without downloading or uploading anything. When you share a document you can choose to open it to anyone or only a specific group of people. In addition, you can choose the level of involvement each person can have (view only, can comment, or can edit). Not only can you share a single document, but you can also share a folder containing multiple documents. Additionally, you can share with Google and non-Google users alike. To share a Google Doc, click on the blue “Share” button in the top right-hand corner. You will be given a link to share with collaborators and be prompted to enter the e-mail addresses of the people with whom you would like to share the document. You can then select the level of involvement they are permitted by choosing form the drop-down options to the right. Additionally, you can choose to notify the collaborators via e-mail or simply send them the link yourself.

Templates:

To view the many different templates that Google Docs offers, go to docs.google.com/templates. Templates are available for a wide variety of projects including: resumes, cover letters, cards, calendars, business cards, flyers, etc. They make it easy to create a professional looking project for free. There are many ways to find the template you need. You can browse templates by the type of Google Doc you want to use, by category, or by hottest (most users/highest rating). You can also search templates by entering key words into the search bar. Once you find a template that you want to use, you can preview it to ensure it is what you want. Once you are satisfied and want to start customizing it, click “Use this template” and it will be saved to your Google Drive as a copy. From there you can change the name and customize the project.

Gather Spreadsheet Data Using Forms:

Google Forms are a great way to easily compile and organize information. On Google Forms, you can choose from many different types of questions including open-ended, multiple choice, rating on a scale, and check boxes. The other great thing is that each question is independent, so you can use different types of questions in the same form. After creating your form, you can easily share it with customers, co-workers, or friends by clicking the “Send Form” button. Then, you can choose to copy and paste the link, share it on Facebook, Twitter, or Google Plus, or send it via e-mail. After selecting the sharing method, simply click done. On the bottom of your form page, underneath your questions, you can customize the confirmation page that responders will see after they submit their responses to the form. If you want to customize where the responses are recorded, click the “Choose response destination” button on the tool bar. You can choose to have the responses recorded on a new spreadsheet, add the responses to a new sheet on an already existing spreadsheet, or keep responses in forms only. If you want to create a new spreadsheet for each form you create, you can check the “Always create a new spreadsheet” box. Once the responses are recorded, you can modify and re-arrange them on the spreadsheet without affecting the original form responses.

We hope you enjoyed these Google Docs tips and tricks. If you are interested in learning more in-depth information on Google Docs, take a look at this recorded training session from DTA, “Google Docs for Business: Be More Productive, Enhance Your Team Workflow.”

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